Policies & Notices

Photographs & Media Release

Frequently, LCPRT (Louisa County Parks, Recreation, and Tourism) takes photographs of people enjoying programs, special events, or parks and facilities. These photographs may be used at the Parks and Recreation's discretion and become its sole property. We will attempt to get prior approval before publishing any photographs, however, participation in a program or activity implies approval to be photographed.

Cancellation Hotline & Notifications

You may receive SMS or email messages for cancellations only impacting specific sessions or teams associated with your account. For general cancellations or closures, like closures at the Louisa County Aquatic Facility, please sign up to receive SMS, emails and/or phone calls through Louisa County's alert system, CivicReady. 

Louisa Parks, Recreation & Tourism also has a Cancellation Hotline you may call to find out if a program is canceled or postponed due to weather related or emergency situations. The cancellation Hotline number is 540-967-4449. It will be updated by 5 p.m. each day that cancellations apply.

When Louisa County Government Offices are closed due to inclement weather, ALL Parks, Recreation and Tourism activities are automatically canceled. If Louisa County Public Schools are closed due to inclement weather, all LCPRT programs held on school property (including LCPRT Child Care) are automatically canceled. Otherwise, all other weather-related cancellations are up to the individual instructor. Contact the office or the instructor about the make-up schedule when cancellations or postponements occur.

We have wonderful classes with excellent instructors that sometimes have to be canceled because people wait until the last minute to register. All of our programs have minimum enrollment requirements which must be met a minimum of three days prior to the start of class. So, please don't wait. REGISTER EARLY!

School Facility Visitor

Please remember that we are guests inside the facilities that the Louisa County Public School System allows us to use. Always follow these simple guidelines:

  • Exhibit good sportsmanship
  • Place trash in receptacles
  • Stay off of the equipment
  • No food or drink allowed in the gym
  • Do not wander the facility
  • Arrive no earlier than 15 minutes before scheduled game/program time
  • Depart immediately after game / program has concluded

Refunds / Credits

Refunds for registration paid with cash or check under $100 are processed and mailed to the participants via the Parks, Recreation & Tourism Petty Cash Fund. Refunds for programs charged on credit/debit card will be refunded to that card, less a 5% processing fee. Refunds are automatic when programs are canceled or instructor schedule changes prohibit attendance and no refund processing fee will be charged. In the event a participant must terminate from a program, a full refund credit will be granted ONLY if we are notified prior to the first program meeting. A 50% credit will be granted with prior notification up to the second program meeting. Thereafter, refunds and/or credits will not be given. Refunds and/or credits do not apply to adult team sports programs and are only issued if insufficient registration prevents the formation of the league.

Delinquent Accounts & NSF Checks

Delinquent accounts must be settled before continued or future participation in any activity will be permitted. Also, Louisa County government charges $35 for any checks returned to us by the banks. Delinquent accounts and NSF checks not settled within 10 days of notification will be entered in the debt set off program with the state of Virginia to be collected from any state refunds that may be due you.